Substantial Completion Letter Template

Notification of Project Milestone Completion

The following document serves as an illustrative example for confirming the completion of a significant construction phase. It does not provide legal advice and should not replace consultation with a qualified professional experienced in construction contracts or real estate law. Regulations and requirements may differ based on jurisdiction, and adjustments might be necessary to ensure compliance with local standards. The use of this sample is at the user’s discretion, and we accept no responsibility for any errors, omissions, or consequences that may result from its application without proper review by a legal expert.

This is a sample Substantial Completion Letter template. Variations in wording may occur based on specific circumstances and requirements.

Substantial Completion Letter Sample

Parties:

Contractor: ABC Construction Inc.
Address: 789 Builder Lane, Springfield, IL 62704

Client: XYZ Property Developers
Address: 456 Development Road, Springfield, IL 62705

Project Description:

Construction of the commercial building located at 123 Commerce Street, Springfield, IL 62706, including all specified works and fixtures as per contract agreement.

Substantial Completion:

This letter certifies that the above-mentioned project has reached substantial completion as of ____________________, and is ready for final inspection and occupancy, subject to minor punch list items to be addressed.

Remarks:

The project has been completed in accordance with the contract documents, and the contractor certifies that all contractual obligations have been fulfilled except for minor outstanding items to be completed or corrected.

Springfield, ______________________